By-Laws

In these By-Laws the following words and terms shall have the following meanings:

 

• BOARD – shall mean Board of Directors

• CLUB – shall mean Warminster Soccer Club

• PRESIDENT – shall mean President of the Club

• VICE PRESIDENT INTRAMURAL – shall mean Club Vice President of Intramural Program

• VICE PRESIDENT TRAVEL – shall mean Club Vice President of Travel Program

• SECRETARY – shall mean Secretary of the Club

• TREASURER – shall mean Treasurer of the Club

 

I – TITLE AND COLORS

 

1. This organization shall be known by the name, style and title of: WARMINSTER SOCCER CLUB (WSC).
2. The colors shall be Maroon, Gold, and White or any combination thereof.

 

II – OBJECTIVES

 

1. To provide organized soccer activity for the boys and girls of the community and to implant the ideals of good sportsmanship so that they may grow to be trustworthy men and women and be well-adjusted happier boys and girls.

2. The objectives will be achieved by providing supervised soccer activity.

3. The supervisors shall bear in mind that the example they set as men and woman SHALL TAKE precedence over any desire to win, and that the athlete’s future development is of prime importance.

4. Warminster Soccer Club is organized for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501 (C) (3) of the Internal Revenue Code 1954 (or the corresponding provisions of any future Internal Revenue Service Law).

5. No part of the new earnings of the organization shall benefit or be distributed to its members, officers, or private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for the services rendered and to make payments and distributions in furtherance of the purposes set forth in the preceding paragraph. No substantial part of the activities of the organization shall be the carrying on of activities of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

6. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section (C) (3) of the Internal Revenue Code of 1954 or (b) by the organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954.

7. Upon the dissolution of the Warminster Soccer Club, assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.

 

III – GOVERNMENT Board of Directors

 

1. The government of this organization shall consist of the duly elected officers and directors of the club known as the Board of Directors.

2. The Board of Directors shall consist of the following members:
   1. President (Chairman of the Board)
   2. Vice President Intramural
   3. Vice President Travel
   4. Secretary
   5. Treasurer
   6. Director of Projects
   7. Director of Purchasing
   8. Director of Administration
   9. Director of Fields
   10. Director of Risk Management
   11. Director of Communications
   12. Director of Coaching
   13. Director of Perlini Tournament

3. The Intramural Commissioner(s), Travel commissioner(s), and the Advisor shall be appointed by unanimous decision by a majority of the Board.

4. No member of the Board shall have more than one (1) vote.

5. The Board of Directors shall manage the organization and have control of the Warminster Soccer Club property.

 

Election of the Board

 

1. The office of President, Vice President Intramural, Vice President Travel, Secretary, Treasurer, and the six Directors (Projects, Purchasing, Administration, Fields {2}, Risk Management) shall be filled at the annual election.

2. Nominations shall occur in October and December with elections being held at the annual meeting of the membership in December.

3. Annual meeting and elections will be held the second Wednesday in December.

4. Elections shall be made by secret ballot.

5. It shall take the affirmative vote of at least a majority of the members present and voting to elect said officers.

6. All elected Officers and Directors shall take office at the meeting of the Board in January.

 

Qualifications of Officers

 

1. No elected officer of the Board shall hold more than one (1) elective office of the club at any one time.

2. Any elected officer of the Club shall be eligible as a candidate for another office or to succeed oneself in the following year.

 

Duties of the Officers

 

1. Duties of the President:
   1. Presides at all meetings of the Board, Executive Committee and the Club.
   2. Signs all legal documents and papers.
   3. Be an “Ex-Officio” member, but without vote, of every standing or special committee.
   4. Performs such duties as are usually attached to the office of the President.
   5. Appoints a committee of three (3) individuals from the members, of which none may be officers, to audit the books and accounts of the Treasurer. This committee will provide a written report annually to the membership prior to March 31 of the subsequent year.
   6. Shall appoint an individual to conduct the nominations and elections of new officers during the October and December meetings.
   7. Serves as Chairman of the Board.

2. Duties of the Vice President(s):
   1. Assumes all the duties of the President in the absence of the President.
   2. Assumes the responsibility of Parliamentarian(s) to the Club and serves as the Chairmen of the By-Laws Committee.

3. Duties of the Treasurer:
   1. Pay all obligations of the Club after they have been approved by the Board.
   2. Keep a record of all disbursements.
   3. Present a report of the financial activity and condition of the Club at all General and Board meetings.
   4. Sign all disbursements of the Club.
   5. Becomes a member of the Ways and Means Committee.
   6. Develops budgets of the Warminster Soccer Club in which he:
      1. Projects all costs and revenue.
      2. Analyzes financial procedures and forecasts.
   7. Signer of all checks of the Warminster Soccer Club.
   8. Maintains the following cash accounts.
      1. Money Market account for the Warminster Soccer Club
      2. Checking account for the Warminster Soccer Club.

4. Duties of the Secretary:
   1. Maintains a record of all minutes and the proceedings of the Board, the Executive Committee and the Club.
   2. Keeps a record of all members and/or prospective members attending all regular meetings.
   3. Signs all legal documents, papers, and resolutions of the Board.
   4. Conducts all correspondence of the Club.
   5. Maintain the WSC database.

5. Duties of the Directors and Advisor:
   1. The duties of the Directors shall coincide with their elected position.
   2. The primary duty of the Advisor is to provide background into the previous situations that have affected the Club.

6. Duties of the Vice President Intramural Program:
   1. Responsible for the operation of the soccer program in all areas pertaining to the formation of teams and the playing of the games.
   2. Present the WSC playing rules prior to the upcoming season to the Board of Directors.
   3. Presents the Board the list of coaches for the upcoming season.
   4. Responsible for the Intramural Invitational Tournament.

7. Duties of the Vice President Travel Program:
   1. Responsible for the operation of the travel soccer program in all areas pertaining to the formation of teams and playing of the games.
   2. Presents the Board the list of coaches for the upcoming season.
   3. Presents the EPYSA or applicable governing authority’s playing rules prior to the upcoming season to the Club.
   4. Responsible for the Travel tournament.
   5. Responsible for all travel team fund raising activity and must report all proposed activity to the Board for their approval.

8. Filling Vacancies:
   1. If a vacancy shall exist for any office of the Board, for any reason, the Board of Directors of the Club, shall appoint, from the members of the Club, an Officer to fill such vacancy.
   2. Such appointment shall take the affirmative vote of a majority of the Board of Directors. The vote shall be conducted by secret ballot.
   3. Any vacancy shall be filled only for the remaining portion of that term and will be effective immediately.
   4. If an Officer or member of the Board of Directors shall be absent (unexcused) from two (2) consecutive general membership meetings or two (2) consecutive meetings of the Board of Directors, such Officer or Director shall there by automatically be divested of Office without any proceedings for his removal.

9. Meetings of the Board of Directors:
   1. Meetings of the Board of Directors shall be held at least quarterly.
   2. A quorum must be in attendance to conduct business.
   3. A quorum shall consist of at least a majority of the members of the Board.
   4. Special meetings of the Board may be called by the President of by not less than a majority of the Board of Directors.

10. Meetings of the Club:
    1. Public Meetings of the Club shall be held on a bi-monthly basis. [on the second (2nd) Wednesday.] The date and time of each public meeting shall be determined by a majority vote of the Board of Directors. Advance notice of Public Meetings shall be posted on the WSC Website. Members will also be notified by List Serve, if available.
    2. A quorum must be in attendance to conduct business.
    3. A quorum shall consist of at least a majority of the Board of Directors.
    4. Special meetings of the Club membership may be called by the President or by not less than a majority of the Board as prescribed by Roberts Rules of Order.
    5. All members shall sign the roll book which shall be handled by the Secretary.

 

IV – MEMBERSHIP

 

1. Any person living within the boundaries of Warminster Township and Ivyland Borough as set forth below and sincerely interested in active participation to affect the objectives of WSC may apply to become a member.

2. These boundaries shall be the north side of County Line Road, east (not west) side of Valley Road, south side of Bristol Road, and west (not east) side of Davisville Road.

3. Any member who moves his residence outside of these boundaries, shall be eligible to retain his membership.

4. Membership to those outside of the boundaries set forth above will be available, excluding #3, but no greater than 20% of the total players in the WSC. Percentage restrictions for the individual teams will be established in the Travel Policy.

 

V – MEMBERS

 

1. Any person who has a child enrolled in the program.

2. Any person who performs as a coach, referee, grounds keeper, member of the Board, or member of any Standing Committee.

3. Any person eligible for membership under Section IV may request that the Board of Directors consider them for membership. The request is to be acted upon within one month.

 

Voting Members:

 

1. Any regular member that takes an active part in the WSC upon attending three (3) General Membership meetings in the twelve (12) months prior to any election shall have the right to vote.

2. It is the responsibility of the individual member to sign the attendance record during the WSC General Membership meetings.

 

Honorary Members:

 

1. Any person may be elected as Honorary Member by the unanimous vote of all the Board of Directors present at any duly held meeting of the Board, but shall have no rights, duties, or obligations in the management or in the property of the WSC.

2. Membership may be terminated by resignation or action of the Board of Directors.
   1. The Board of Directors by two-thirds (2/3) vote of those present at any duly constituted meeting shall have the authority to discipline, suspend, or terminate the membership of any member when the conduct of such person is considered detrimental to the best interest of WSC.
   2. The member involved shall be notified of such meeting, informed of the general nature of the charges, and given the opportunity to appear before the Board at a specified meeting date to respond to such charges.

VI – FEES OF REGISTRATION

 

1. Each participating child will pay an annual fee set by the Board of Directors.

2. The Treasurer shall collect all fees at the time of registration.

3. No one shall be denied the right to join because of his or her inability to meet the fee requirements.

4. Fees may be waived by a decision of the Board of Directors, or those persons so vested with this authority by the Board of Directors.

5. The payment of a penalty for the late registration or non-participation by parents shall be a matter determined by the Board of Directors.

 

VII – APPEALS

 

1. Any ruling by an elected and/or appointed official, committee, or Board may be appealed by the general membership at the next general meeting.

2. Any appeal must be endorsed by at least five (5) voting members and submitted in writing.

3. The original ruling may be reversed by two-thirds (2/3) vote of the members eligible to vote.

 

VIII – PARLIAMENTARY PROCEDURE

 

1. Roberts Rules of Order shall govern in all cases wherein they do not conflict with these By-Laws.

2. Order of Business:
   1. Call to Order.
   2. Roll Call.
   3. Minutes of the previous meeting.
   4. Correspondence.
   5. Treasurer’s Report
   6. Report of Standing Committees
   7. Report of Special Committees
   8. Old Business
   9. New Business
   10. Adjournment

 

IX – COMMITTEES

 

1. The following shall be listed as Standing Committees:
   1. Auditing
   2. Entertainment
   3. Ways and Means (Fund Raising)
   4. Equipment
   5. By-Laws
   6. Intramural Games
   7. Travel Games

2. The power and duties of all Standing and Special Committees shall be set by the Board of Directors.

3. Special Committees shall be disbanded when the activities for which they were formed are completed.

 

X – NOMINATIONS AND ELECTIONS

 

1. Nominations will occur during the October and December meetings.

2. Elections will be conducted at the December meeting.
3. An appointee by the President will conduct the nominations and election procedures in accordance with Roberts Rules of Order.
4. Any member of the Club is permitted to nominate another member of the Club for any position.
5. All nominees must be present or submit a written notice of willingness to be a candidate at the time of nomination.

6. No member may run for two (2) positions.

7. If two (2) or more members are nominated for the same position, a secret vote (ballot) will be conducted.

8. The Secretary will prepare the ballots based on the number of members who are eligible to vote (must attend three {3} meetings including the December meeting).

9. The Appointee mentioned in C. above will collect the ballots and announce the elected member based on a majority of the votes.

 

XI – FINANCE AND ACCOUNTING

 

1. The Board of Directors shall decide all matters pertaining to the finances of the WSC and it shall place all income in the WSC treasury, directing the expenditures of same in such manner that will best benefit the overall objectives of the WSC.

2. The Board of Directors shall present for the approval of the general membership a budget including all anticipated income and expenditures for the entire year. This budget shall be presented no later than the April general membership meeting.

3. The Board shall not permit the disbursement of WSC funds for other than its activities.

4. Any matter involving the expenditures of the WSC funds not explicitly for the advancement of the WSC must be voted upon by the general membership.

5. The Board shall not permit the solicitation of funds in the name of the WSC unless all of the funds so raised are placed in the WSC treasury. This rule shall specifically not apply to the Al Perlini Tournament and the Warminster Indoor Classic Tournament

6. No member of the WSC shall receive, directly or indirectly, any salary or compensation, from the WSC.

7. All monies received shall be deposited to the credit of the WSC in the approved bank and all disbursements shall be made by check.

8. The following bank accounts and signatory authority are in effect:
   1. WSC – Checking and Money Market (President, Vice President Intramural, Vice President Travel, Treasurer, or Secretary signature)

9. Monies in excess of operating expenses are to be deposited in the bank approved by the Board of Directors to be utilized as a contingency should operating expenses in any given year be in excess of income or a growth fund for the purpose of a particular item as may be approved.

10. Upon dissolution of the WSC and after all outstanding debts and claims have been satisfied, the members shall distribute the property of WSC to such other organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Section 501 ( c) of the Internal Revenue Code or any future corresponding provision.

 

XII – ADOPTION OF BY-LAWS AND EFFECTIVE DATE

 

1. Method of Adopting:
   1. The Secretary shall notify each member in writing of the time, date and place of the readings of the By-Laws. A printed copy of these By-Laws shall be sent in advance to all members.
   2. Voting shall be secret ballot.
   3. It shall take the affirmative vote of at least two-thirds (2/3) of the members present.

2. Effective Date:
   1. These By-Laws shall become effective immediately upon their adoption.

3. Filing of the By-Laws:
   1. The President and Secretary must sign the official copy of the By-Laws.

 

XIII – AMENDMENTS OF BY-LAWS

 

1. Method of Amending:
   1. Sources of requests for changes:
      a. Board of Directors
      b. Recommendations from the General Membership
   2. The Secretary shall notify each member, in writing, of the time, place and date of the reading of the amendment(s).
   3. A printed copy of the amendment(s) shall be made available in advance to all members.
   4. Voting shall be by secret ballot.
   5. It shall take the affirmative vote of at least two-thirds (2/3) of the members present and voting to amend these By-Laws.

2. Effective Date of Amendments:

3. Amendments shall become part of these By-Laws immediately upon their adoption.

 

XIV – PROXY VOTING A written proxy from a member is acceptable but must be received prior to the General Meeting by the Secretary in order to validate to vote for a particular item appearing on the agenda. XV – TRAVEL POLICY

 

1. The Warminster Travel Soccer policy will specifically include these By-Laws in addition to any other rules included in its policies. No other Travel policy will reduce or eliminate the intended purpose of these By-Laws.

2. The Travel policy will be set by the Vice President of Travel with a majority of the travel coaches (excluding assistant coaches) in attendance. These policies must be reviewed and approved by the WSC Board of Directors. Approval by the Board of Directors will consist of an affirmative vote by a majority of the members of the Board of Directors.

3. Any amendments to the Travel policies must first be approved by a majority of the Travel coaches (excluding assistant coaches) and the Vice President of Travel before presentation to the WSC Board of Directors. WSC Board of Director approval process will follow 2. above.